K
Kota Ops
Internal operations — vehicles, vendors & subscriptions
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Kota
Ops
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📦 Subscriptions
📄 Invoice History
🚗 Vehicles
🏢 Building Vendors
Manual Subscriptions
for vendors not tracked by invoice import
+ Add
All Categories
Software
Hardware
Services
Security
Communications
Other
Invoice History
Upload vendor invoices to build a monthly spend history. Each invoice is stored as a permanent snapshot.
📁
Drop invoice file here or click to browse
Kaseya .xls · Pax8 .csv · Sherweb CSWI*.csv · Meraki .csv · Axcient .pdf
✕ Cancel
✓ Save Invoice
Spend Analytics
TOTAL MONTHLY SPEND TREND
SPEND BY VENDOR
Work Vehicles
Track service history and upcoming maintenance
+ Add Vehicle
Building & Service Vendors
HVAC, electrical, plumbing, insurance and other vendors
+ Add Vendor
All Categories
HVAC
Electrical
Plumbing
Insurance
Internet / ISP
Security
Cleaning
Other
Add Subscription
×
Vendor *
Product *
Category
Software
Hardware
Services
Security
Communications
Other
Billing Cycle
Monthly
Annual
Annual-paid-monthly
Multi-year
One-time
Start Date
End / Renewal Date
Unit Cost ($/seat)
Quantity (seats/units)
Monthly Total
Annual Total
Notice Period (days)
Days in advance to cancel
Auto-Renewal
Yes — auto-renews
No — manual renewal
Account Number
Responsible Employee
Notes
Add Vehicle
×
Year
Make *
Model *
Color
License Plate
VIN
Assigned To
Current Mileage
Notes
Log Service
×
Service Type *
Oil Change
Tire Rotation
Brake Inspection
Transmission Service
Coolant Flush
Air Filter
Battery Check
Other
Date *
Mileage at Service
Cost ($)
Provider / Shop
Next Due — Miles
Next Due — Date
Notes
Add Vendor
×
Company Name *
Category
HVAC
Electrical
Plumbing
Insurance
Internet / ISP
Security
Cleaning
Other
Account / Policy #
Contact Name
Phone
Email
Website
Contract Renewal Date
Monthly / Annual Cost
Notes